Services University Library

Regulations and fees



The Tariffs of the University Library Bern are part of the regulations

1. Basic services

Borrowing free of charge

Registration free of charge

Replacement user pass CHF 6

Overdue notices after expiry of the borrowing period

Initial reminder free of charge
First overdue notice CHF 10
Second overdue notice (after another five working days) CHF 10 additionally per document
Third overdue notice (after another five working days) CHF 15 additionally per document
After the third warning, Art. 3 of the tariff structure applies.

2. Additional services

Lockers, cupboards and long term study places

Rental per month CHF 7
Rental per semester CHF 20
This University Library Bern charge does not apply to the lockers and cupboards which belong to the Facility Management Office of the University of Bern.

Postal delivery

per document CHF 12

IDS messenger

per document CHF 5. The fee will also be charged for not collected IDS messenger orders.

Interlibrary loan

sourced from Switzerland per document CHF 12
sourced from abroad per document according to outlay, at least CHF 15
handling charge for not collected interlibrary loan orders per document CHF 10

Document delivery

sourced from Switzerland per 20 pages CHF 5
sourced from Germany, Austria (including via subito) per 20 pages CHF 10
sourced from the rest of Europe (excluding Great Britain) per 20 pages CHF 15
sourced from Great Britain and oversees according to outlay, at least CHF 20
commercial customers per 20 pages at least CHF 25 or actual costs

Copies from special collections and stock with a publication year prior to 1900

Base charge per article CHF 8
additionally per page CHF 0.40

eBooks on Demand - EOD

Complete books as a PDF
Base charge per order CHF 8
additionally per page up to A3 format CHF 0.40
additionally per page from A3 format CHF 3


Maps or single pages as TIFF
Base charge per order CHF 8
additionally per scan CHF5

Delivery charges
Switzerland and Europe per DVD CHF 9
Worldwide per DVD CHF 12

Print on Demand - POD

Complete books on paper
Base charge per document CHF 9
additionally per page 0.03


Delivery charges
Austria, Germany, Switzerland, Belgium, Lichtenstein, Luxembourg, Holland and United Kingdom free of charge
the rest of Europe per document CHF 9
Worldwide per document CHF 20


A4 black & white, per copy CHF 0.10
A3 black & white, per copy CHF 0.20
A4 color, per copy CHF 0.60
A3 color, per copy CHF 1.40
Printcard (including initial credit of CHF 5) for customers without a Unicard CHF 10


per scan CHF 0.02

Commissioned Research

Customer orders (written or oral) for literature research and reference management exceeding 1 hour in duration
University or administration internal, CHF 88 per full hour
external, CHF 114 per hour, partial hours will be charged pro rata

Guided tours

Tours of the library free of charge
introduction to library catalog use free of charge
tours for students free of charge
special tours: See the tariff of the individual libraries

Courses in literature research, reference management

for students of the University of Bern and PHBern free of charge, except medicine
for enterprises/employees of the public administration of Canton Bern, per complete hour and group CHF 255
for external, per complete hour and group CHF 330
specialist courses on specific topics according to agreement respectively according to cost partial hours will be charged pro rata

3. Compensation for damages

In case of damage

Repair charges according to cost

In case of loss

for any previous overdue notice costs see article 1 of the tariffs
additional handling fee of CHF 50 per document;
additionally per document the actual reacquisition cost by the library,
for documents not available from publishers and the antiquarian book trade a fixed fee of CHF 70;
for documents from antiquarian sources the actual cost will be charged.
The acquisition of replacement copies is exclusively executed by the library.

4. Collection and debt prosecution expenses

at cost

The German version is solely and exclusively valid and legally binding.

Art. 1 Purpose
1 University Library Bern is a publicly accessible research library and is in principle open to all interested parties.

Art. 2 Registration
1 A library card is required to borrow items and use other services provided by University Library Bern. Registration is free of charge.
2 The following personal information is electronically stored upon entry into the IDS Basel Bern user database: Family name, first name, date of birth, address, telephone number, e-mail address. The data is also stored in the shared Informationsverbund Deutschschweiz (IDS) user database. It is used only for internal purposes and is not shared.
3 The library must be promptly notified of any changes in personal data, or clients may edit it themselves online. Clients are responsible for the accuracy of their data at all times.

Art. 3 Business hours
1 Business hours are posted on the University Library Bern website and in notices.

Art. 4 Liability
1 Users of media are responsible for handling the media with care and bear strict liability for any damage or loss. The Library will invoice users for the cost of repairing or replacing damaged or lost media.
2 Borrowed media and copies of articles are subject to copyright and licensing protections. These must be observed for all forms of media use.
3 Media are used at the client's own risk. University Library Bern accepts no liability.
4 When shipping books, University Library Bern bears liability for loss of the book until the postal consignment is received at the client's address. The client bears liability from the time of delivery of the postal consignment to the client's address until the book is returned to University Library Bern (either personally at the service desk or by post).

Art. 5 Borrowing
1 Borrowing of media from University Library Bern's collections is free of charge.
2 Each client may borrow up to 100 media from University Library Bern at one time.
3 Circulating materials may generally be borrowed for 28 calendar days. This term may be extended for a further 28 calendar days up to five times unless another client has requested the same media. Borrowed media must be returned before the end of the lending period. Individual sub-libraries may have different borrowing policies, which can be found on location or on the website.
4 Clients are responsible for ensuring that materials are returned on time even in their own absence. A client is in default at the end of the lending period.
5 Media not returned when due are subject to a fine as specified in the University Library Bern Fee Schedule.
6 Items published in or before 1899 as well as certain book numbers and precious or sensitive works are not lent out for home use, but are made available in the reading rooms.

Art. 6 Reference collections
1 Reference collections may only be used on site at the designated locations.

Art. 7 Interlibrary loan and courier service
1 University Library Bern offers interlibrary loan in certain sub-libraries. Interlibrary loan can be used to obtain media not available in libraries in Bern or by IDS courier. The service is subject to a fee.
2 Courier services (Berner Kurier, IDS-Kurier, Nebis-Kurier) are available for certain University Library Bern sub-libraries. IDS deliveries from libraries outside Bern are subject to a fee.
3 Lending terms are subject to the policies of the items' home library.

Art. 8 Copies and reproductions
1 Applicable provisions of law, particularly copyright and licensing provisions, apply when copying or otherwise reproducing media in any fashion.
2 For reasons of conservation, not all materials may be copied. Other reproduction options are available in such cases.

Art. 9 Costs and fees
1 The fees charged by the University Library Bern are listed in the Fee Schedule. The Fee Schedule is part of the Library User Rules.
2 Certain sub-libraries charge additional fees for special services. These are published on the relevant website and are also part of the Library User Rules.

Art. 10 House rules
1 By using the University Library Bern sub-libraries, clients agree to their house rules as applicable.
2 The library staff's instructions must be followed at all times.

Art. 11 Exclusion from use and from the premises
1 Users who violate the Library User Rules or applicable house rules, disrupt library operations, engage in improper conduct or inflict material loss or damage on the library may be temporarily or permanently excluded from using the Library's services or entering the premises.

Art. 12 Use of University Library Bern software and IT systems
1 The general principles governing the use of University Library Bern software and IT systems apply. These policies (document in German) are published on the Internet.

Art. 13 Entry into force 1 These University Library Bern User Rules enter into force on 1 April 2016 and replace all earlier versions.

Bern, April 1, 2016
University Library Bern


Dr Niklaus Landolt