Services University Library

BORIS Repository

FAQ

How do I contact the BORIS team?

You can either contact us via the "Provide Feedback" button in the bottom right-hand corner of BORIS pages or send an e-mail to boris@ub.unibe.ch.

How do I obtain a password for BORIS?

As a member of the University of Bern or the Bern University Hospital, you can login with your campus account or your Bern University Hospital login.

How do I enter data into BORIS?

For detailed instructions on BORIS, please refer to our BORIS handbook.

What do I need to do to ensure my data are transferred for research evaluation?

Your data will automatically be transferred to the Vice-Rectorate Research for evaluation when you are redirected from the evaluation area into the Live Archive. You can find further information on evaluation on the pages of the Office of the Vice-Rector for Research.

Are my data still checked prior to publication?

Yes. All meta data, information and files are checked by editors before being published. This ensures that data are as free from error as possible and made accessible to the public in compliance with legal requirements.

I have discovered an error. Can I correct it retrospectively?

If you have editor rights or if you are the author of the publication, you can correct the item yourself. If this does not apply, contact the editor in your institute/faculty or the BORIS team.

Why should I store my texts in BORIS?

Because BORIS is indexed by search engines, such as for example Google Scholar, storing texts in BORIS increases the visibility and traceability of your publications. This increases the chances of your being cited by other researchers. Also, all content in BORIS is stored permanently, so your texts are accessible here in the long term. It is also consistent with the University of Bern's Open Access Policy.

Which version of the text should I upload to BORIS?

You can upload manuscript versions and articles prior to assessment (preprint), after assessment (post-prints) and also the published versions of your articles to BORIS. The texts are then made accessible, in accordance with secondary publication rights granted to you by the respective publishers. If the transfer of rights has not been contractually arranged (CTA), you can refer to the relevant guidelines on publishers and journals in the SHERPA/RoMEO database.

You can also upload texts to BORIS that may not be made freely accessible. They are then only available to registered users.

What is the difference between a preprint, a post-print and a published version?

A preprint refers to an article before it has gone through the review procedure. A post-print is an article that has already been reviewed but which is not yet in the layout of the journal in which the article appears. Post-prints are sometimes also referred to as Accepted Author Manuscripts (AAMs). The published version is the version of a text as it appears in a journal.

The difference between these versions is relevant because publishers and journals make different editions for self-archiving by the authors. It is therefore quite possible that a journal will permit secondary publication rights of an article after a specified embargo period, whereas other journals only allow authors to have access to the preprint.  You will find information on the relevant guidelines for publishers and journals in the SHERPA/RoMEO database.

Who is liable in the event of copyright infringements in BORIS?

As the operator of BORIS, the University is responsible for complying with distribution rights for texts. This particularly means that the BORIS team checks, on behalf of the University, whether a second publication on BORIS is permitted. If researchers do not deliberately commit any infringement and do not contravene BORIS guidelines, the University of Bern will protect them against any legal claims resulting from the use of BORIS. However, the university does not check the content of the text. The author thus remains responsible to third parties for copyright.

In the event of any notification of a breach of copyright, we remove the relevant text from public access. For further information on this, see Repository Policies for BORIS.

In which formats can data and texts be uploaded to BORIS?

BORIS has no formal restriction to specific data formats. However, only certain formats can be indexed and guaranteed for long-term access. The recommended formats are therefore XML, ODT or PDF/A for texts, TIFF and PNG for images, WAV, OGG and AIF for audio files and MP4 for video files. As there are also formats such as DOC, DOCX and JPEG which are subject to proprietary restrictions, their long-term access depends on the support of the copyright holder.

What is ORCID?

ORCID (Open Researcher and Contributer ID) is a numeric identifier that permits the unique identification of authors. This enables texts and data to be uniquely and reliably assigned to the right author, even when authors have the same name or different spellings of the same name. The BORIS team recommends using ORCIDs, as this identification system is supported by many publishers, the key databases and the University of Bern's personnel database.

Which document types can I upload to BORIS?

You will find the permitted document types listed in the help on publication input.

You can also upload data records, known as supplementary data, to BORIS, i.e. data that you wish or need to make accessible in line with the publication of texts.

Which browsers are recommended for working with BORIS?

In our experience, BORIS works best with Firefox, Safari, Opera and Chrome. Using Internet Explorer can result in display problems.